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Privacy Policy of SPJ Publication
SPJ Publication is committed to safeguarding the privacy and security of our authors, reviewers, editors, and website visitors. We recognize the importance of privacy and are dedicated to ensuring that your personal information is handled responsibly, securely, and transparently. This Privacy Policy outlines the types of information we collect, how we use it, how we protect it, and the choices you have regarding your personal data. By accessing or using our website and services, you agree to the practices described in this policy.
1. Information We Collect: We collect different types of personal and non-personal information for various purposes, including improving our services, processing submissions, and maintaining communication with our users.
A. Personal Information: We collect personal details from individuals who interact with SPJ Publication. This includes:
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For Authors: Name, email address, phone number, institutional affiliation, ORCID ID, research area, and manuscript details (title, abstract, keywords, etc.).
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For Editors and Reviewers: Name, academic qualifications, institutional affiliation, contact details, subject expertise, and reviewing history.
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For Website Visitors and Registered Users: Name, email address, and any additional details provided through account registration, newsletter subscriptions, or inquiry forms.
B. Non-Personal Information: We also collect non-identifiable information that helps us understand user behavior and improve our services. This includes:
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IP address and device information (browser type, operating system, etc.).
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Usage data such as website navigation patterns, pages visited, and time spent on different sections of the website.
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Cookies and tracking technologies to enhance user experience and analyze website traffic. We ensure that all collected data is used ethically and stored securely.
2. How We Use Your Information: SPJ Publication processes collected data to provide and improve our services. The primary uses of your data include:
A. For Publication and Editorial Processes
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To facilitate manuscript submission, peer review, and publication.
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To assign suitable reviewers to submitted manuscripts.
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To track submission status and editorial decisions.
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To generate Digital Object Identifiers (DOI) for published papers.
B. For Communication
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To notify users about submission status, acceptance, revision requirements, and publication updates.
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To provide updates about upcoming special issues, conferences, and calls for papers.
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To respond to inquiries, feedback, and requests from authors, reviewers, and editors.
C. For Website and Service Improvement
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To monitor website performance and enhance user experience.
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To identify technical issues and ensure smooth website functionality.
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To analyze trends and improve our publishing platform.
D. For Legal and Security Purposes
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To prevent unauthorized access, fraud, and security breaches.
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To comply with legal obligations, regulations, and industry best practices.
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To investigate potential violations of our Terms of Use and Publication Ethics.
We do not sell or rent personal information to third parties.
3. How We Protect Your Data: SPJ Publication takes appropriate technical and organizational measures to ensure the confidentiality, integrity, and security of collected data. Our security practices include:
✔ Data Encryption: Personal and sensitive data are encrypted to prevent unauthorized access.
✔ Secure Storage: Data is stored on secure servers with restricted access.
✔ Access Control: Only authorized personnel (editors, administrators) have access to specific data.
✔ Regular Security Audits: We conduct periodic security checks to identify vulnerabilities.
✔ Anonymization: When possible, personal data is anonymized for statistical and analytical purposes.
If you suspect any security issues regarding your data, please contact us immediately.
4. Sharing and Disclosure of Information: SPJ Publication does not share personal data with external parties, except in the following circumstances:
📌 With Editors and Reviewers: Manuscript details (title, abstract, keywords, and relevant content) are shared with reviewers for peer review.
📌 With Indexing and Citation Databases: Author details and publication metadata are shared with indexing services such as Google Scholar, CrossRef, and DOI registration agencies to improve research visibility.
📌 With Legal Authorities: If required by law, we may disclose necessary information to comply with legal processes, court orders, or regulatory requests.
We do not engage in any data monetization activities.
5. Cookies and Tracking Technologies: Our website uses cookies and tracking technologies to improve user experience and analyze site traffic.
🔹 What Are Cookies? Cookies are small text files stored on your device that help websites remember user preferences and browsing history.
🔹 Types of Cookies We Use:
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Essential Cookies: Necessary for website functionality (e.g., login sessions).
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Analytics Cookies: Track visitor activity for performance improvement.
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Preference Cookies: Store user settings such as language preferences.
You can manage or disable cookies through your browser settings. However, disabling cookies may affect website functionality.
6. Data Retention and Deletion Policy: We retain personal data for as long as necessary to fulfill the purposes outlined in this policy.
🔹 Manuscript and Author Data: Stored for archival and referencing purposes.
🔹 Reviewer and Editorial Data: Retained for future peer-review assignments and editorial work.
🔹 Website Usage Data: Retained temporarily for analytics and security purposes.
If you wish to delete or modify your data, you may request this by contacting privacy@spjp.in.
7. Your Rights and Choices: As a user, you have the following rights regarding your personal information:
✅ Right to Access: You can request a copy of the personal data we hold about you.
✅ Right to Rectification: You may update or correct inaccurate personal details.
✅ Right to Deletion: You can request the removal of your data (subject to legal and archival requirements).
✅ Right to Object: You can opt out of certain data processing activities, such as marketing emails.
✅ Right to Withdraw Consent: You may revoke any previously given consent related to newsletters or promotional communications.
To exercise your rights, please contact privacy@spjp.in.
8. Third-Party Links and External Content: Our website may include links to third-party websites for citation indexing, research references, or academic collaborations.
📌 Note: SPJ Publication is not responsible for the privacy practices of external websites. We encourage users to review the privacy policies of third-party sites before sharing personal information.
9. Updates to Our Privacy Policy: SPJ Publication reserves the right to update this policy as needed. Changes will be communicated through:
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Email notifications (for registered users).
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Website announcements on our privacy policy page.
Users are encouraged to review this policy periodically.
Last Updated: February 2025
10. Contact Us
For privacy-related inquiries, please reach out to:
📩 Email: info@spjp.in
🌍 Website: https://spjp.in
📍 Address: SPJ Publication Pvt. Ltd.,
SPJ Publication is committed to ensuring the highest standards of data security, ethical publishing, and privacy compliance. Your trust is our priority.
